Top Considerations When Renting Portable Toilets for Special Events

20 Mar Top Considerations When Renting Portable Toilets for Special Events

Hosting a special event, whether it’s a wedding, festival, corporate gathering, or even family event requires proper planning to ensure every aspect contributes to a successful experience for guests. One crucial (yet often overlooked) aspect is providing, not just adequate restroom facilities, but great restroom facilities.

Think about it – one of the most frustrating things to experience during an event is bad restrooms. It can truly kill the experience for many people. On the other hand, great restrooms can be an integral part as to why people return to an event year after year and tell their friends about the event experience.

Portable toilets offer a convenient solution, but renting them requires careful consideration to meet the needs of your event. Here are some essential factors to keep in mind:

 

Number of Attendees:

• • Estimate the number of people expected to attend your event. This figure will give you a decent idea of how many portable toilets you’ll need. As a general rule, it’s recommended to have at least one toilet for every 25-50 guests.
  • If there is alcohol served/offered, expect to need one toilet per 15-20 people on average.

 

Type of Event:

• • Consider the nature of your event. For formal occasions like weddings or corporate gatherings, you may opt for higher-end portable toilets that offer additional amenities such as handwashing stations, flushable toilets, and/or handicap accessible toilets. No matter the type you choose, you must make sure they are simply functional, but fitting for the type of event you’re putting together.

 

Accessibility:

• • We touched on it earlier, but you’ll need to ensure that the portable toilets are easily accessible to all attendees, including those with disabilities. ADA-compliant units are available to accommodate individuals with mobility challenges and should be included in your toilet rental when necessary.
  • Nowadays, most events require ADA-compliant units.

 

Location:

• • Strategically place the portable toilets in convenient locations throughout the event venue. Consider factors such as proximity to the main event area, parking facilities, and food and beverage areas. Think about questions like, “What areas will the foot-traffic be the heaviest?”
  • Adequate lighting around the restrooms, especially for evening or night events, is also essential for safety and convenience.

 

Maintenance and Servicing:

• • Arrange for regular servicing of the portable toilets during the event to ensure cleanliness and functionality. Waste removal, restocking of supplies, and cleaning are essential to the function of the portable toilets and the experience of the guests who attend. Again, nobody likes bad restrooms at an event. Ensure they can be serviced frequently enough to accommodate the number of guests attending.

 

Duration of Rental:

• • Determine how long you’ll need the portable toilets. Rental periods typically range from a single day to several weeks, depending on the duration of your event. Having the option of restrooms is better than not having them at all in almost all cases, and it’s important to make sure guests can have adequate access to restrooms for as long as they need them.

 

Budget:

• • Consider your budget when selecting portable toilets for your event. Prices may vary depending on the type and quantity of units, as well as additional services such servicing. Make sure that wherever you rent from has the best available units, manpower, and customer support to ensure your preparation and event goes smoothly.

 

Additional Amenities:

• • Depending on the size and scale of your event, you may want to consider additional amenities such as luxury restroom trailers, VIP units, or handwashing stations. These extras can enhance the overall guest experience dramatically and lead to better immediate and future event success.
  • It could be that you need these types of restrooms instead of regular portable toilets. Again, consider how you want your event to look and feel.

 

Permits and Regulations:

• • Check local regulations and requirements regarding the placement and use of portable toilets for events. Some municipalities may have specific guidelines that you need to follow, such as obtaining permits or adhering to sanitation standards. It’s a pain to have everything planned out only to be met with red tape. Get out ahead of this at the outset of your event planning.

 

By considering these essential factors when renting portable toilets for your special event, you can ensure that your guests have access to clean, convenient restroom facilities, contributing to a smooth and enjoyable experience for everyone involved. Planning ahead and working with a reputable rental company will help alleviate any potential issues and allow you to focus on other aspects of event planning.

Thankfully at Elvis Service Company, we help you take all of these things into consideration while providing top-of-the-line equipment, on-site service + customer service, and ultimately, a great experience for all who attend your event.

Considering renting portable toilets or restroom trailers? Give us a call at 843-448-5016 to see how we can best serve you and make your event the best yet.